PDF Pro Tip - Make good use of PDF annotations (Remove, backup & share annotations)

Most of our users prefer to mark up the most important part of PDF documents with annotations, but do they make good use of these annotations? In this month’s pro tips, we are going to tell you all about annotations to let you focus on what really matters.


  • Share Your Annotation Summary

Sending out a complete summary of every annotation you made makes it easier for your friends and co-workers to review all your PDF annotations.

  1. Open one annotated PDF
  2. Tap “Share via” and choose “Summary”.
  3. Then you can send out the annotation summary.




  • Save & Back up Annotations

 If you have ever accidentally lost all annotations, try to back up annotations. Then you can import them to the original PDF whenever you need.

  1. Tap “A” in the BOTA list to view the annotation summary.
  2. Then tap the “M” icon(Markups) and export the annotations as a separate file.
  3. The file will be stored in “My Markups” folder as an XFDF file.




  • Connect Annotations with Notes

You can export PDFs to NoteLedge and reorganize your annotations into your notes.

  1. Tap “Share via” to open the PDF in NoteLedge.
  2. Choose “Save as PDF” to keep the file in PDF format.
  3. Tap “BOTA” for the annotation summary.
  4. Link the annotation to the notes you made with NoteLedge.
  5. Start building up your personal knowledge base!


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