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How to Extract Data in PDFs with AI

Afra
  • Updated

What is Data Extraction?

With AI, you can analyze a batch of PDF files and extract crucial information into a spreadsheet or extract tables within the PDFs. You can then review, organize, and analyze the data in any spreadsheet software.

 

How Does Data Extraction Help with Your Daily Work?

Data extraction is ideal for processing batches of documents with similar structures, making it perfect for managing and sorting invoices, application forms, resumes, and reports

  • If you are an HR professional, you can download a batch of resumes from a job-hunting website and use KDAN PDF Reader to process them into Excel.
  • If you're managing financial records, you can import invoices or receipts into KDAN PDF Reader for Windows and export them as a list in a spreadsheet.
  • Similarly, for medical or other types of reports, you can use the "Data Extract" feature to extract the information into a spreadsheet, making it easy to analyze. 

KB PDF UWP Data Extract 02.png

Restrictions

This feature is available as part of the Document 365 AI+ and Document 365 AI+ & eSign subscription plans in KDAN PDF Reader for Windows. You can start a free trial within the app. Please ensure you're using version 1.27.0 or later.

 

Optimize the Result

  • Data extraction works best when analyzing files with similar structures.
  • You can analyze up to 10 files at a time, and the total file size should be under 25 MB and 10 pages.
  • Document layout complexity and text volume may affect extraction results. For any issues, feel free to contact us via message or helpdesk@kdanmobile.com.

 

How to Extract Crucial Data from a PDF

  1. Open the document in KDAN PDF Reader.
  2. Click the "KB AI Button.png" button at the bottom left, or the “AI Data Extract" button in the left toolbar.
  3. Choose “Extract Crucial Data.”
  4. Import the files you wish to process.
  5. Select the pages you want to analyze and start extraction.
  6. Wait for the extraction to complete.
  7. You will find the spreadsheet in the “Data Extract” folder.

 

How to Extract Tables from a PDF

  1. Open the document in KDAN PDF Reader.
  2. Click the "KB AI Button.png" button at the bottom left, or the “AI Data Extract" button in the left toolbar.
  3. Choose “Extract Table.”
  4. Import the files you wish to process.
  5. Select the pages you want to analyze and start extraction.
  6. Wait for the extraction to complete.
  7. You will find the spreadsheet in the “Data Extract” folder.

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